Promed HIS · Promed EHR
Electronic patient record software
The longitudinal clinical record at the centre of Promed HIS — vitals, encounters, orders, results and documents on one timeline.
The clinical system of record
Electronic patient record software must hold the truth of what happened to the patient — not a folder of scans, not a notes app, not a database marketing calls an EHR.
Promed EHR is that hub inside Promed HIS — registration, demographics, problems, medications, allergies, orders, results, imaging, documents and billing context on one auditable timeline.
Patient summary
What clinicians see first
Clinicians lose minutes per patient opening tabs for labs, imaging, meds and billing — and they miss abnormal vitals buried in yesterday’s PDF.
Promed EHR surfaces the patient summary with colour-coded vitals, active problems, recent diagnostics, open orders and financial context — prescribe, request labs or open the visit from one screen without leaving the record.
Clinical forms & concepts
Configurable specialty workflows
Every specialty wants its own assessment layout — cardiology scores, obstetric flows, surgical checklists — but a rigid EHR forces clinicians into free text or PDF uploads that cannot be reported on.
Promed EHR gives medical records and IT a concept catalogue, visual form builder and cohort tools on the same tenant: publish a new specialty form in days, not quarters, with ICD-10 and LOINC bindings and conditional sections that appear only when relevant.
- Concept catalogue & groups — trust-wide clinical vocabulary
- Form builder — dynamic fields and conditional sections
- Cohort builder — population views for quality and research governance
Concept catalogue
Trust-wide clinical vocabulary
When every site invents its own field names, reporting across the network breaks — and clinicians see inconsistent labels for the same observation.
Promed EHR centralises concept catalogues and concept groups so medical records define vocabulary once; forms and flows reference the same coded concepts for reporting, interoperability and specialty templates.
Population health
Cohort builder for quality and research
Quality teams and research governance need defined populations — diabetics on metformin, post-op orthopaedic follow-ups — without exporting spreadsheets that breach policy.
Promed EHR cohort builder filters patients by concepts, encounters and results on-platform, supporting audit-ready population views while keeping data inside the same permissions model as day-to-day care.
Orders & visits
Labs and encounters
Clinicians should not open a separate lab portal to order panels, then return to the EHR hoping results appear. Visits are where vitals, diagnoses and orders are captured — if that layer is weak, everything downstream is re-keyed.
Promed EHR originates lab requests from the patient chart with the same identifiers Prolab LIS uses; visit workflows structure intake, assessment and plan on one screen without duplicate entry.
- Lab requests — panels and urgency from the chart
- Visit workflow — chief complaint through orders in one flow
- Results on timeline — validated labs post back to the summary
Inpatient & hospitalisation
Bed management on the same record
Ward clerks on a whiteboard while finance learns about discharges days later — inpatient flow breaks when bed status lives outside the EHR admission that proves the patient was on the unit.
Promed EHR links ward bed boards to the visit that opened the encounter: assign, transfer and discharge update occupancy in real time, filter by ward and multisite location, and show per-bed rates from the concept catalogue on every card.
- Ward bed board — total, occupied and available counts by pavillon
- Multisite filters — ward, bed number, room and patient name
- Admit, transfer, discharge — requires an active visit on the patient chart
- Transfer history — occupancy and billing follow the patient across beds
Bed pricing & billing
Per-night rates and invoice lines
Spreadsheet bed tariffs and manual night counts on discharge — finance re-keys what nursing already recorded when bed types and pricing tiers are not defined once in the clinical vocabulary.
Define bed concepts with unit prices per night in the catalogue; on admission the matching tier applies automatically. Adjust quantity on the invoice for length of stay — line totals update without a separate billing export. Outpatient queue and waiting-room flows stay on the same platform via appointment management.
- Bed concepts — standard, paediatric and specialty rates in one catalogue
- Pricing tiers — discount rules applied at admission to the bed
- Nightly quantity — invoice lines reflect nights; totals recalculate instantly
- One patient index — ward, clinic and lab share location context
Governance
User activity audit
ICO subject-access requests and internal investigations need more than “someone logged in” — they need a timeline of who viewed or changed a record, with export for legal and clinical leads.
Promed HIS user activity audit logs views and edits with timestamps, filters by interval, and visualises activity by hour and day — immutable evidence alongside granular role permissions on Promed EHR.
- Activity logs — action, outcome and user per event
- History modal — charts and API-level timeline
- Export — CSV and print for governance packs
Compliance and interop
Promed EHR ships FHIR R4, HL7 v2 and REST APIs — immutable audit logs, granular permissions, export and deletion as part of exit planning. Guides: electronic health records · EPR system.
